To allow everyone in the BJUS community a fair opportunity to participate in an unbiased and democratic process to be the BJUS president and/or member of the executive team, following rules have been established, which is quite similar to the HOA selection process except it’s only for president position only and elected president will have liberty to make his/her own team.
Note: By participating in the voting process, everyone implicitly agrees to the rule and regulations mentioned here, which can be updated without notifying anyone for any reason.
Important: BJUS is a NOT for Profit organization, registered in state of IL and cannot be used for any for profit events. BJUS or BJUS platforms (to name a few but not limited to BJUS events, BJUS Website, BJUS Facebook page, BJUS WhatsApp group etc.) cannot be used for monetary or non-monetary, direct or indirect personal gain in any case. If such conflict of interest is found, BJUS Presidency will be taken away immediately. It is very important that BJUS president, team and their families have NO conflict of interest with BJUS and BJUS platforms.
Rules & Regulations
Following rules and regulations have been established:
- BJUS Election Panel Formation
- Election process will be handled by the BJUS Election Panel (BEP).
- The BJUS Election Panel, called as BEP here onwards, will be formed by the current BJUS President, one woman representation and will have 3(three) members only.
- BEP members may choose NOT to vote in the election except when there is a tie.
- BEP will publish any and all election information including dates to the BJUS website.
- BEP can update or modify any or all rules mentioned here before the voting process begins.
- Candidate Nomination
- Candidate must belong from Bihar or Jharkhand or spouse
- Any BJUS member can nominate any BJUS member for President position, provided he/she accepts the nomination
- Self nomination for BJUS member is allowed
- Nominated candidates have to adhere to BJUS election policies defined.
- Nominated candidates need to fill the nomination form and submit to BEP team.
- Nomination Form: https://forms.gle/gH6VsHrDsXCYJdeQ7
- This is a google form and will collect your information, please enter the details best to your knowledge.
- Nomination information must be verifiable, name, email and phone number must be correct and from a BJUS member.
- Candidate Endorsement
- Nominated candidates are advised to get endorsements from past presidents or older members who know him/her. (Take this opportunity to make connections with past presidents). More endorsements, better it is.
- Endorsement are not required but give better visibility of the candidate’s popularity
- Endorsements can be done using the form provided. Its recommended to form the team while nominating for clarity.
- Voting Process
- BEP will publish a google form for voting for endorsed candidates only – google form will collect name, email and phone number of voters.
- Vote using this form – https://forms.gle/uVqvMRiRxAwpf3Sm9 (Opens July 7)
- Each name, email and phone number entered by a voter must be verifiable to a BJUS member – else your voting will go waste.
- Voting link will be published only in the BJUS Official community group, open for voting until 08/03/2024.
- Only adult BJUS members with valid email and phone number can vote via google form published.
- Only members of the BJUS community group and those who are connected to BJUS, can vote.
- In case there is only one nomination, BEP will cancel the voting process and declare the next BJUS President.
- Counting Process
- BEP will count the votes.
- In the case of tally, all 3(three) BEP members will vote to choose one candidate.
- Winner will be informed individually so he/she can form new team
- Announcing NEXT President
- Current BJUS president or BEP will announce the next BJUS president during the BJUS Picnic event.
- Next BJUS president will announce the new team
- Current BJUS team will handover the list of items BJUS has or acquired so far (banner, decoration etc.) to the new BJUS president.
- Updating New BJUS Team
- New BJUS team information will be published in BJUS Official community group, FaceBook page and BJUS website
- Dissolve BEP
- BEP (BJUS Election Panel) team will be dissolved with completion of voting process/president election.
Election Announcement: Session 2024-26
As per the BJUS By-laws, the election of members of the Executive Committee of the BJUS Association for the period 2024 – 2026 (starts after 2024 picnic and ends with 2026 picnic) will be held for “a team” that will consist of the positions listed in the table below. The voters will nominate a team of nine candidates consisting of President, Vice-President, Secretary, Joint Secretary, Treasurer, and four Executive Members. The election will be held among the nominated teams.
| Position | No. of Positions |
| President | One |
| Vice President | One |
| Secretary | One |
| Joint Secretary | One |
| Treasurer | One |
| Executive Members* | Four |
*The four Executive Committee Members may be required to fill in positions of Cultural Secretary, Fund Raiser, Public Relations, or any other duties assigned by the President/Vice President.
After the election, the elected Executive Committee, at their discretion, may expand the team by adding up to 12 additional committee members. This addition would be made by invitation only from the members of the BJUS community.
Please note that nominations must be filed for a team. Individual nominations will not be accepted.
Important Dates (updated)
| Particulars: | Date |
| Election Notification to all BJUS members – BJUS Holi Event | 20 April 2024 |
| Last date for Nomination (including self nomination) – 4 weeks | 19 May 2024 |
| Last date for accepting nomination (submit google form here) – 2 weeks | 02 June 2024 |
| Last date for submitting endorsements,if any (submit google form here) – 4 weeks | 30 June 2024 |
| Candidate announcement & begin voting process, publish google form – 1 week | 07 July 2024 |
| Last date to vote for next BJUS President selection – 4 weeks | 03 Aug 2024 |
| Vote counting process & choosing winner (inform the winner to form the team) – 1 day | 04 Aug 2024 |
| Announcement of election results – BJUS Picnic Event (new team) | 10 Aug 2024 |
ELIGIBILITY:
Members of BJUS interested in contesting the election for any position in the team are eligible to participate. The Presidential or Vice-Presidential candidates must send nominations for the team members to election@bjus.net on or before the due date. For any questions or concerns, candidates may contact the Election Committee office via email at election@bjus.net or by regular mail at the address mentioned below. Also, the candidates may call members of the Election Committee if they have any questions.
| Election Committee Member | Phone Number | Email Address |
| Current BJUS President (Cannot vote until tie) | (cell) | election@bjus.net |
| Nominated by current President (Woman) | (cell) | election@bjus.net |
| Nominated by current President | (cell) | election@bjus.net |
Frequently Asked Questions
a) Can the sitting BJUS President be removed ?
Yes, if the sitting BJUS President or his/her family found (supported by evidence) to be using the BJUS or BJUS platforms for his/her personal, direct or indirect gains, monetary or non-monetary – this BJUS President will be removed by the BJUS Advisory Committee. Any fund so far collected by the sitting BJUS President has to surrendered to BJUS Advisory Committee.